Event

• Use only PowerPoint presentations in the 16:9 format

The 16:9 format fills the entire screen and maximize the readability. It's important to use this format regardless of whether it's for attendees in-person, via streaming or for those watching the material afterwards. The old format leaves empty margins on the sides.

• Ensure all participants and questioners speak into a microphone

Viewers won't hear the question if the questioner doesn't speak into a microphone. If there isn't time or opportunity to pass around a microphone to questioners, the question needs to be repeated by the moderator or presenter.

• Discourage speakers from using laser pointers

When filming neither streaming viewers nor those watching afterwards can see the laser pointer. This can make it difficult for viewers to follow the presentation. Instead, we recommend using the mouse pointer. This makes it clear to viewers what is being pointed at.

• Don't forget remote participants and those watching afterwards

It's important to also invite audience members and remote participants. This ensures everyone feels acknowledged and seen. Also, ask speakers not to turn around to look at the screen or projector behind them. Turning around may feel natural during a lecture or presentation that isn't being filmed and where participants are only present in the room. However, if done during a filmed presentation, it can easily break the engagement and risk losing viewers. Additionally, presenters can often view their material on a computer or monitor in front of them.

Recording in the studio is a great complement to filming on location. In our studio on Medicinaregatan we produce lectures, interviews, portraits, video abstracts and research communication. We also produce program series, informational videos and podcasts. Additionally, we have a green screen that we can use to experiment with backgrounds and animations.

With easily accessible technology and the ability to control lighting and sound conditions we can create cost-effective productions with short setup times.

When planning for recording, photography or distribution of your material, there are several legal aspects to consider. Copyright, consent of participants, and digital accessibility are some things to think about.

Copyright

Remember to only use material that you have the right to use. Always find out who owns the copyright if you are unsure and ask for permission before publishing what you want to show. We have prepared a standard agreement that includes copyright. It applies when participants in, for example, lectures, events, or other types of production show presentation materials. The agreement must be signed before recording.

Copyright agreement for participation in film or photo production

GDPR

According to the General Data Protection Regulation, or GDPR, the university needs a legal basis for handling personal data, such as photos and videos.

Here you will find standard agreements where participants consent to being included in marketing or informational material produced for the University of Gothenburg.

We consider the agreements to be Open Source and make no claims to copyright regarding the content. Therefore, you can use the agreements freely regardless of whether you film or photograph yourself or seek help from someone other than us.

Electronic Legal Deposit

We are responsible for e-depositing all films that Medieteknik publishes on GU Play. If you do not want us to publish the material and prefer to handle all publication yourself, the electronic legal deposit obligation falls on your organization.

The e-deposit form is sent, along with the film file you received for publication, to the University Library.

You can read more about electronic legal deposit here.

Download the e-deposit form here

Digital accessibility

According to the Accessibility Law, films and audio files that are made available to the public must be accessibility adapted. This means that films need to be subtitled in the language spoken in the film and, if necessary, audio described. Here you can read more about accessibility-adapted film.

For all legal advice, Medieteknik refers to the university's administrative lawyers.